Executive Administrative Assistant
Closing the Gap Healthcare Group - Mississauga, ON

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Why work for Closing the Gap?

Closing the Gap Healthcare Group (www.closingthegap.ca) is a fully accredited and award-winning organization that provides community-based nursing, support, and rehabilitation services.
Over 800 staff members provide compassionate, high quality care 24 hours a day, 7 days a week, 365 days a year. Our range of professional and support services are available to all age groups across Ontario whenever and wherever they are needed—in homes, schools, workplaces, long-term care homes, hospitals and clinics.

The role:

The Executive Administrative Assistant will provide support for the CEO and the entire executive team. This role is ideal for someone who thrives in a fast paced, multi-tasking environment. The Executive Administrative Assistant will be responsible for managing the day to day administration for a busy executive team, general office administration such as employee service awards and special events and assisting with marketing initiatives including promotional materials and tradeshows.

Some of your responsibilities will include:

  • Handling confidential and sensitive information on a broad variety of issues.
  • Receives all phone calls, manage correspondence, calendars, agendas, minutes, etc. for Executive team and the Advisory Board.
  • Assists in the research, preparation and reporting of a wide range of information requests by government agencies, customers and other agencies.
  • Follows-up on action required as result of decisions made by the Executive Team and/or Advisory Board. Initiates appropriate action on behalf of the CEO to ensure action is taken and deadlines are met.
  • Assists in the coordination of annual Strategic Planning event and other activities.
  • Supports the RFP submission process as directed by the RFP team
  • Maintains CEO and Advisory Board electronic and paper filing systems and assists in the maintenance of the General Administration Filing system.
  • Coordination of education and training initiatives affecting the Management Team and/or multiple offices.
  • Supports corporate recruitment program and other HR functions as required.
  • Maintains the corporate contact list.
  • Drafts follow-up correspondence for marketing and new business opportunity contacts made by the CEO or other members of the Executive Team.
  • Managing inventory of corporate promotional materials including corporate brochures, shirts, marketing give-aways.
  • Daily review of relevant to identify potential opportunities.
  • Coordinates refreshments, takes minutes and distributes agenda for Advisory Board meetings.

About you:

The ideal candidate for this role will have:

  • outstanding skills in MS Office including Word, Excel, PowerPoint and Outlook
  • strong administrative writing skills (reports, correspondence, minutes)
  • excellent communication and organizational skills
  • at least 5 years’ experience in a similar role.

Closing the Gap offers competitive pay and comprehensive benefits.