Receptionist (Office Administration)
Cirrus Consulting Group - Toronto, ON

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Employment Type: Full-time
Compensation: Compensation commensurate with experience

Cirrus Consulting Group is a leading healthcare company that helps healthcare professionals efficiently manage their practice by providing strategic, operational, and organizational business solutions. We offer a wide variety of practice management and lease negotiation solutions. Our team of highly experienced consultants help to improve practice performance, optimize practice profitability and enhance work-life balance for healthcare professionals across North America.

Our mission is to “let doctors be doctors” by providing practical business solutions that allow healthcare professionals to concentrate on what they do best: provide quality patient care.

Position Function
Cirrus is hiring a Receptionist (front office administration) to attend to visitors and manage inquiries on the phone and face to face. Supply information regarding the organization to the general public, clients and prospective clients. Provide administrative office support to the organization.

Reception Duties
Answer and direct incoming calls in a prompt, professional, friendly and courteous manner.
Greet and assist visitors or escort them to an office meeting room.
Provide information and assistance to clients and prospects.
Handle inquiries from the general public about the business and/or offer corporate brochures.
Take messages as appropriate and make sure they get to the appropriate employees.
Pick up mail daily/request couriers as appropriate.
Accept and sign for packages and distribute mail.
General Office Duties
Update internal office documents, including but not limited to employee lists, telephone speed dial lists and ensure they are distributed.
Provide general administrative and clerical support for individual team members as required, such as typing, filing, entering data in CRM system and scheduling.
Monitor office supply inventory, order materials as required and track to budget.
Monitor and manage service providers of office equipment including photocopier, shredding bin etc.
Create, organize and manage the Cirrus library, including notification of articles/current events from the indexes of magazines and other publications as they arrive in the office. Notification to be provided at most once daily.
Primacy contact for building security/maintenance issues and building announcement (i.e. Power shut down).
Back-up/support to healthcare leasing team based on resource needs and their requirements.
Manage and monitor public areas, specifically:
- Office supply inventory: Order materials as required and track to budget.
- Reception area: Ensure it is neat and tidy and representative of the Cirrus brand.
- Meeting rooms: Ensure that they are neat and tidy and that there is fresh water available (meeting rooms should be refreshed after external meetings).
- Storage Room: Manage office supply inventory in neat and orderly manner
- Kitchen: Maintain a pleasant appearance – first thing in the morning make coffee and empty dishwasher, and end of day turn dishwasher on, clean the coffee machine, discard any newspapers or magazines.

Other duties as assigned.
Required Knowledge, Skills and Abilities
Professional personal presentation
Customer service orientation
Organizing and planning
Excellent interpersonal skills
Ability to identify and resolve problems in a timely manner
Effective oral and written communication skills
Excellent computer skills in a Microsoft Windows environment
A positive attitude
Ability to work independently with minimal supervision
Skills in database management and record keeping
Ability to maintain confidential information
Attention to detail
Initiative, reliability and stress tolerance.
with the Subject line: “RC – Last Name, First Name”.

We thank everyone for taking the time to apply, however only successful candidates will be contacted. No phone calls or recruitment agencies. Thank you!

Cirrus Values
Good Judgment
Powerful Communicator