Secretary/Receptionist
Chartered Accountant office - Kitchener, ON

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Busy accounting office is seeking an Office Assistant who is a team player. The position being offered is administrative support to a team dedicated to serving their clients. The candidate will be expected to anticipate the needs of the team, act as a client liaison and hostess for our guests. Applicants should have a desire to learn & grow and a professional appearance and attitude is expected.

JOB REQUIREMENTS:

  • Minimum of 5 years’ experience in a professional office/receptionist setting
  • Post secondary education related to office or business administration
  • Minimum typing speed of 75 wpm
  • Exceptional typing skills and attention to detail proficiency
  • Intermediate level experience with Microsoft Office
  • Ability to handle a multi-line switchboard
  • Strong communication skills
  • Ability to work within a fast-paced environment
  • Ability to multi-task under strict timelines
  • Must be able to work with numbers and have a basic understanding of accounting principles
  • Must have good interpersonal skills and able to liaise with clients and staff
  • Available to work overtime during peak seasons (March and April)

RESPONSIBILITIES:

  • Answer and direct incoming calls in a prompt, professional and courteous manner.
  • Provide information and assistance and direct customers to the appropriate staff member
  • Manage & monitor reception area at all times. Maintain a pleasant appearance in the reception area
  • Operate postage machine and electrical mailing equipment. Distribution of mail and faxes and prepare postage on outgoing mail
  • Provide administrative support to Staff including monitoring voicemail or email as requested
  • Undertake all aspects of office administration including maintenance of equipment, supplies, couriers, promotional items, filing and scanning
  • Type correspondence, complex reports and presentations
  • Assemble both personal tax and corporate tax returns
  • Handle confidential information and produce highly confidential documents

Indeed - 19 months ago - save job - block
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