Position Title: Administrative Assistant (Temporary Assignment - Maternity Leave)
Program: Finance & Administration
Posting No: 13-015
The Centre for Newcomers is an Alberta leader in providing services to immigrants. Our mission is to achieve the integration of newcomers in the community, through services and initiatives that promote diversity, participation and citizenship. We make a positive difference in the lives of all Calgarians.
The Role: Reporting to the Administration Co-ordinator, and as a member of the Administration team, this position provides administrative support to the Centre for Newcomers.
This is a regular full-time Maternity Leave position. The hours are 8:30 a.m. to 4:30 p.m. Monday-Friday.
Attend to clients and guests promptly, direct them to their scheduled appointments with the appropriate individuals and/or programs or services and operate switchboard to answer, screen and forward telephone calls.
Maintain inventory of office supplies, brochures, publications and other communications and related materials
Order office and kitchen supplies, store and organize them in the supplies’ cabinet
or distribute them to specific programs/individuals
Handle/organize incoming and outgoing correspondence timely and efficiently
Assist in events planning activities, document events and other related activities including but not limited to taking photos and videos
Maintain, monitor and update administrative office forms and postings on the bulletin boards
Assist in handling administrative tasks relating to files/records management
Provide other administrative support tasks as may be assigned by the Admin Co-ordinator
Administrative training/office experience;
Good interpersonal, organizational and communication skills
Ability to multi-task, work with minimum supervision and seek out necessary information from a variety of sources
Culturally competent: familiar with serving clients from other cultures than your own
Excellent computer skills
Good problem-solving skills; flexible; detail oriented
Ability to use initiative and judgment within established guidelines and procedures
To apply, please forward your cover letter & resume quoting the posting number 13-015 to: the email below
Posting opens September 16, 2013 and closes on September 23, 2013.
Thank you for your interest. Only candidates short-listed will be contacted.