Cardiome Pharma Corp. is a Pharmaceutical company based in Vancouver, B.C., Canada, with offices in Switzerland. Pennsylvania, and Germany. We are seeking a positive minded, experienced Office Administrator to ensure the smooth operation of a variety of office responsibilities. The ideal candidate must be a customer service oriented professional with a flexible can do attitude willing to assist wherever necessary. Cardiome is growing and this is an ideal entry-level role for someone seeking a career path in Office Management or as an Executive Assistant.
Key Responsibilities include but are not limited to:
*Reception duties including answering phones, receiving guests and arranging couriers
*Maintains security access pass database for building security
*Coordinate calendars and schedules as required (Boardroom & non-executive meetings arrangements)
*Maintains parking pass and device database for company deposit recovery
*Assists with company social activities; birthday celebrations, farewell cards/gifts and company *Christmas party event organization.
*Maintains office supplies including inventory, re-stocking and ordering
*Daily kitchen maintenance including cleaning, restocking and supply ordering
*Maintain vendor contacts and researches new vendor options.
*Distribute incoming/outgoing mail and faxes
*Records outgoing message and updates for closures, holidays and staff turnover
*Coordinate catering and food orders
*Work with building maintenance and facilities to address / resolve issues
*Ensure the overall organization, safety and cleanliness of the office
*Assist with ad hoc projects, as per departmental requests
*Assist with office moves, organization and planning.
*Maintain office contact lists and spreadsheets
*Liase with vendors for photocopier and equipment maintenance
*Screen calls (we get a minimum of 10 solicitation calls a day)
*Other administrative duties such as photocopying, filing & preparing documents
Qualifications and Skills Required
*Minimum of 2 years professional office experience
*Enthusiastic team player with a professional and friendly demeanor.
*Dedication to customer service with strong interpersonal skills.
*Excellent written and verbal communication skills
*Excellent organizational skills
*Proficient computer skills specifically with Microsoft Office Suite
*Flexibility to take on a variety of tasks and assignments
*Ability to work independently and take initiative in fast-paced environment
*Strong data entry skills (maintain filing systems and basic databases).
How to Apply
To apply for this position, send your resume and cover letter through our website. To learn more about Cardiome, visit our website at www.cardiome.com.