Receptionist/Junior Administrative Assistant
Canadian Oil Sands Limited - Calgary, AB

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Canadian Oil Sands is seeking an exceptional Receptionist/Jr. Administrative Assistant to join our team. The suitable candidate for this role is an energetic, outgoing, detail-oriented individual with a minimum of 1 year experience as a receptionist, preferably in an oil and gas or professional services environment. This is a full time position based in Calgary, reporting to the Director, Human Resources and Community Investment.



  • Greeting clients and visitors;
  • Answering and screening incoming calls;
  • Handling, sorting and distributing mail;
  • Typing correspondence, memorandums, and other documents;
  • Ordering and tracking supplies for the office;
  • Assisting in set up and clean up of boardrooms;
  • Ensuring kitchen areas are stocked and tidy;
  • Handling service calls related to office equipment;
  • Completing expense reports;
  • Handing all incoming and outgoing couriers; and
  • Providing back-up support and general assistance to other administrative staff.

Administrative Support - Finance and Treasury groups

  • Scheduling and managing calendars for the group in Outlook;
  • Handing and sorting mail;
  • Preparing expense reports;
  • IT administration and preparing IT request/change forms;
  • Ad hoc document processing; and
  • Filing.

Administrative Support – Investor Relations

  • Preparing expense reports;
  • Responding to general queries from investors or directing queries to the appropriate individual;
  • Updating database of investor and non-investor contacts;
  • Assisting in assembling investor presentations; and
  • Other general administrative responsibilities.


  • Professional and friendly demeanour;
  • Dedicated team player;
  • Intermediate knowledge of Microsoft Word, Excel, Power Point and Outlook;
  • Attention to detail and accuracy;
  • Strong organizational skills;
  • Ability to meet tight deadlines and work independently;
  • Exercises sound personal judgment; and
  • Able to effectively prioritize workload.

Canadian Oil Sands offers a competitive compensation package based on the qualifications and experience level of the successful candidate and a challenging, rewarding work environment.

Application deadline: April 5, 2013

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Canadian Oil Sands provides a pure investment opportunity in the Syncrude Project through its 36.74% working interest. A small staff of about 30 people manages the Company, which is traded on the Toronto Stock Exchange (COS) and has a market capitalization of about $10 billion (as at March 13, 2013).