Reporting to the President & CEO, the Finance Manager is responsible for the finance unit including financial reporting and upkeep of the financial records. This position manages general accounting and accounts payable/receivable functions in order to maximize cash flow and financial control. As a senior contact at CCAB for volunteers, members, business and Aboriginal leaders and the public, the Finance Manager must be able to interact effectively with people at all levels and must have the initiative and judgment to deal with emerging issues and opportunities. As the controller of the financial records, all financial activities for CCAB must be kept up-to-date. With superior attention to detail and high organizational and time management skills, the Finance Manager is thorough and works to achieve a high standard in accounting practices.
The duties and the responsibilities of the Finance Manager are classified under the headings of Administration, Board Relations, Finance, and Record-Keeping.
- Demonstrates the ability to effectively manage competing priorities and deadlines by dealing with large volumes of work. Has the latitude to set priorities within the general direction as set by the President & CEO.
- Assist in performing all tasks necessary to achieve the organization's mission and help staff execute growth plans.
- Participates in CCAB planning for operational change offering detailed input regarding financial implications.
- Verifies all contract and/or agreement details (i.e.: meeting logistics, goods & services, consultants, etc.) and presents all contracts and agreements to the President/CEO for approval.
- Follows up on issues arising from meetings, resolutions and other activities of the Finance areas.
- Performs risk management functions over the access, control and safety of CCAB’s records, information and assets.
- Maintains the monthly leave balance for staff and prepares reports for President & CEO.
- Participate in developing new business, specifically: assist the President & CEO in identifying new funding opportunities, the drafting of prospective programmatic budgets, participation in Request for Proposals (RFP’s) and determining cost effectiveness of prospective service delivery.
- Oversee business insurance plans and health care coverage.
- Oversee the maintenance of the inventory of all fixed assets.
- Assist in maintaining and managing member correspondence and files, mailing lists and databases. Includes accessing and handling confidential information and documents, as well as the production of membership renewal letters, invoices and tax receipts.
- Maintains on-going liaison with the CCAB National Board members for all board meetings, executive committee meetings and the Annual General meeting.
- Assists the President & CEO with the production and distribution of all material for meetings, including agenda, minutes, reports etc. at least two weeks in advance of meetings.
- Updating and maintaining all bank accounts. Includes depositing all revenue. Consults with bank representative regarding banking inquiries.
- Receiving and preparing all invoices for payment within approved budget. Includes verifying invoices for mechanical accuracy and arranging payment.
- Provides monthly cash flow reports to the President & CEO.
- Prepares and coordinates annual and mid-year budget review with Senior Management and presents mid-year review recommendations to the Executive Committee and the Board of Directors for approval.
- Prepares Secretary-Treasurer speaking notes for the Annual Membership Meeting
- Preparing monthly financial reports, including the reconciliation of bank statements with revenues (cheques and other donations deposited) and expenditures. Tracks in-kind donations and issues tax receipts. Prepares monthly financial statements for presentation to CCAB Board by the Treasurer.
- Mechanically verifying all expense reports.
- Works with the CCAB Treasurer and auditors to ensure accurate and timely preparation of year-end financial statements.
- Ensures that all databases are up to date in terms of financially tracking, on a quarterly basis, membership renewals, donations, ticket sales for events, etc.
- Assist the President & CEO in maintaining all internal records, including personnel, payroll and employee benefits. Includes sickness and vacation schedules.
- Maintains all financial records dealing with CCAB programs and memberships.
- Ensures that all required reports are filed with the appropriate governmental agencies, etc. Prepares and maintains all corporate records and reports, including the corporate seal.
To successfully perform this job, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Education and Experience
The Finance Manager should possess 7 or more years of relevant experience, with at least 5 years at the management level, or an equivalent combination of experience, education and training. A Bachelor of Commerce degree or a professional accounting designation would be considered an asset.
The incumbent should have a true and comprehensive understanding of the mission and mandate of CCAB. The incumbent must also have a background and thorough knowledge and understanding of Aboriginal issues at a local, national and international level.
The Finance Manager is a consensus leader with a proven track record of success in working with both internal and external parties. The incumbent must possess demonstrated leadership ability to achieve positive measurable results in a team-oriented environment.
- Communication skills: The incumbent should be able to write reports - financial and non-financial and be able to speak effectively before groups of clients or employees of CCAB. The ability to communicate in an Aboriginal and/or French language is considered an asset.
- Computer Skills: good working knowledge of Quick books; Excel, Microsoft Word, other software programs and the Internet.
- Planning/Organizing: plans and prioritizes work activities, uses time efficiently, sets goals and objectives, organizes and/or schedules other subordinates and their tasks to ensure deadlines are met.
- Project Management: Able to develop project plans, direct/coordinate projects, communicate changes and progress, complete projects on time and within budget.
- Strong attention to detail with experience developing and maintaining reports, budgets, letters and documents. Demonstrated contract negotiation skills would be an asset.
The duties of this position are performed in a typical office environment.
The Finance Manager must be able to attend quarterly Board meetings and an AGM.
Salary: Commensurate with Experience
Closing: Until Filled
Please send covering letter and resume to email noted.