Operations Supervisor
Canadian Cancer Society - Maple Ridge, BC

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Working closely with the Summer Camp Director, the summer Leadership Team and volunteers, the Camp Operations Supervisor provides oversight of emergency procedures and general operation onsite during the Camp Goodtimes summer sessions, located at Loon Lake site in Maple Ridge.

Commitment:

  • June 1- August 30, 2013
  • Onsite for all Camp Goodtimes summer sessions.
  • 2013 summer sessions: June 15-16 plus 7 consecutive sessions from the dates of July 1nd – August 18th , including set up and clean up
  • A minimum of 24 hour break between sessions.

Responsibilities

1. Emergency Procedures
a. (Pre-summer) Understanding of onsite emergency procedures materials. Inventorying of emergency kits and replenishment in consultation with Clinical Coordinator.

b. (In-session) Plan and facilitate emergency drills; lead emergency procedures in actual non-medical emergencies; maintenance of emergency kits (including updated onsite personnel lists).

c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding recommended changes to emergency procedures.

2. Site Set-up and Clean-up
a. (Pre-summer) Understanding of set-up & tear down/clean-up procedures, personnel, timelines. Prepare for summer set up including visit to site to assess set up readiness.

b. (In-session) Lead all or part of set-up and clean-up operations at thebeginning and end of summer session season (2-3 days set-up and 1-2 days clean-up as well as lead-up cleaning & inventory 7-10 days before final clean-up days).

c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding recommended changes to set-up & clean-up procedures.

3. General Site and Systems Orderliness
a. (Pre-summer) Understanding of relevant operational systems and procedures.
b. (In-session) Maintain and delegate orderly state of common office space, lost and found, cabin cleaning supplies; check site daily for inventory / storage issues; lead delegation of end-of-session site-sweeps duties; at daily leadership team meetings delegate fixes for relevant systems failures.
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding recommended changes to relevant systems and communication structures.

4. Evening Site Security Checks
a. (Pre-summer) Understanding of evening site security protocols and Loon Lake requirements.
b. (In-session) Undertake final site check each evening (e.g. garbage in, doors closed).
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding recommended changes to evening site security checks.

5. Liaising With Select Onsite Stakeholder Teams
a. (Pre-summer) Understanding of the relevant stakeholder group composition and roles.
b. (In-session) Lead orientation for relevant groups at the beginning of each session; Attend relevant meetings on daily and/or weekly basis; Respond to concerns from relevant groups and communicate them to appropriate personnel; (2013 probable stakeholder group list: Camp GT volunteer Dining Hall Team; UBC Loon Lake Kitchen staff team, Loon Lake Housekeeping,Loon Lake maintenance).
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding recommended changes to liaising with select onsite stakeholder teams.

6. Golf Cart Fleet Items
a. (Pre-summer) Understanding of golf cart training and placement procedures.
b. (In-session) Lead 10-15 minute golf cart training at beginning of each session; Place golf carts at beginning of each session according to identified needs; Ensure golf carts are properly charging at end of the day; Ensure golf carts are moved to best location at end of session.
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding recommended changes to golf cart fleet items.

7. Site Security Assistance
a. (Pre-summer) Understanding of site security protocols for UBC site and Camp GT program.
b. (In-session) Attend site security calls and implement CGT emergency procedures as required. Submit incident report to Summer Camp Director after each issue related to security response.
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding recommended changes to to site security assistance.

8. Inventory
a. (Pre-summer) Understanding of inventory system.
b. (In-session) Manage inventory process and procedure throughout the summer and ensure inventory is completed by end of summer sessions.
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding inventory, including updating digital versions of inventory sections for planning purposes.

9. Storage Areas
a. (Pre-summer) Understanding of storage system and create plan for maintaining storage areas
b. (In-session) Maintain storage areas for order and cleanliness; Adjust storage system arrangement and labels as required.
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding any changes or recommended changes to storage system.

10. Emergency Response Assistance (Medical)
a. (Pre-summer) Understanding of potential emergencies pertaining to our particular site and population.
b. (In-session) Attend to emergency situations and take direction from Nursing Director or designated alternate; Apply OFA Level 2 first aid if required; Submit incident report to Summer Camp Director after each issue related to emergency response assistance.
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding any changes or recommended changes to emergency response assistance.

11. Perform Other Operational Duties as Required
a. (Pre-summer) Understanding of potential duties that may shift in or out of this role – each year of Camp GT operations adjusts to external changes, which sometimes necessitates duty realignment.
b. (In-session) Possible duties may also include: sign-in & sign-out sheet maintenance; Supervision assistance at activities; Issuing announcements. (It is optional/possible for involvement in either leading or participating in various Camp GT activities, based on additional skills and experience)
c. (Post-summer) Participate in debrief activities and complete debrief report requirements regarding any changes or recommended changes to this role in general.
d. Provide performance feedback to volunteers
e. Lead volunteer meetings.

12. Accountable for role modeling the Society’s values by demonstrating appropriate behaviour in Accountability, Caring, Integrity, Respect, Quality, Responsiveness and Teamwork.

Qualifications

  • Event or site operations leadership experience
  • Occupational First Aid (OFA) Level 2 certificate (or willingness to obtain).
  • Minimum 2 years experience in residential camping, preferably at a special needs camp
  • Valid BC Driver’s License
  • Access to transportation to and from our site (Loon Lake in the UBC Malcolm Knapp Research Forest, Maple Ridge).
  • Previous experience working at a medical camp, with medical professionals is considered an asset.

Knowledge, Skills and Abilities

  • Knowledge of risk management practices
  • Knowledge of working with volunteers
  • Strong organizational skills
  • Flexible, motivated and a quick learner
  • Superior verbal and written communication skills
  • Proven leadership and management skills
  • Must be able to live onsite during the Camp Goodtimes summer sessions.*
  • Proven ability to gain the attention of a large group of people and communicate clearly, concisely and professionally with them in an emergency situation.
  • Ability to understand systems and procedures through both written and verbal training.
  • Ability to work independently without supervision
  • Ability to prioritize and multitask various projects
  • Ability to handle sensitive or emotionally-charged situations with diplomacy
  • High level of risk awareness
  • Ability to troubleshoot, resolve problems and crises quickly and effectively

This is a temporary position that receives a contract, plus accommodation and meals for the duration of the summer sessions. Interested applicants please submit your cover letter and resume in one document no later than Friday, March 15, 2013.

Click here to apply:
http://careers2.hiredesk.net/viewjobs/JobDetail.asp?Comp=CCS&sPERS_ID=&TP_ID=1&JB_ID=&PROJ_ID={A49299E2-D9D3-4AE4-AE20-8758237137D9}&LAN=en-US&BackUrl=ViewJobs/Default.asp


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