HR Administrative Assistant I
Calgary Laboratory Services 4 reviews - Calgary, AB

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Position: HR Administrative Assistant I
Competition Number: 12-EXT-038
Status: 0.6 FTE Job Share (23.25 hrs per week)
Closing Date: November 28, 2012
Rate Scale (hr): $18.504 to $23.243
Duration: Temporary 12 months
Location: Diagnostic & Scientific Centre (#9, 3535 Research Road NW)
Schedule: Wednesday, Thursday and Friday
Position Summary
Under the direction of the Health Management Advisor, this position is responsible for providing administrative support to the Occupational Health & Wellness programs as well as the daily operation of the Occupational Health & Wellness Office.

Key Accountabilities

  • Schedules, coordinates and maintains records for the Office’s clinical programs.
  • Coordinates annual Flu Vaccination clinics and TB surveillance program.
  • Answers and responds to telephone inquiries for the Office, redirects calls as required.
  • Receives and distributes incoming correspondence, faxes and medical reports.
  • Maintains office and clinical supplies.
  • Arranges payment of invoices/expenses for the Office.
  • Prepares letters and submits information for record keeping
  • Schedules, coordinates and prepare agenda and minutes for Wellness Committee Meetings.
  • Coordinates in Wellness activities, including class registration, publishing of newsletter, organization of the Wellness Fair, etc.
  • Other related duties as assigned.
  • Professional and ethical responsibility to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information related to patients, staff and the business of CLS.
  • Demonstrates Professionalism, Respect/Caring, Integrity, Dedication and Excellence (PRIDE) in the work environment.

Position Requirements

  • High school graduation supplemented by Office Administration Certificate or equivalent.
  • Experience in an office environment.
  • Customer oriented with good verbal communication and interpersonal skills.
  • Ability to multi-task and work in an environment with frequently interruption.
  • Ability to work in a team environment.
  • Good Microsoft Office skills, including Word and Access.

About this company
4 reviews
Calgary Laboratory Services (CLS) is a medical diagnostic laboratory that offers a full range of laboratory services to Calgary and parts of...