Real Estate Administrative Assistant
Business Artistree Inc. - Toronto, ON

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Position: Executive Assistant - Real Estate
Experience: Minimum 2 + years of work experience
Salary: Competitive (to be negotiated)
Location: Toronto
We are looking for a Real Estate Executive Assistant with at least two years experience. This position is best suited for a multi-tasking individual with excellent customer service skills. You will be responsible for both marketing and administrative tasks in this fast-paced real estate team. To be successful you must have an enthusiastic and professional telephone manner and truly enjoy dealing with people.


  • Serve as a marketer for the agent, creating original feature sheets, flyers, mailings, letters, newsletters and more.
  • Prepare & mail introductory greeting cards to prospects
  • Preparation & distribution of monthly and quarterly newsletters, flyers
  • Setting up clients in Top Producer real estate database
  • Contacting prospective buyers/sellers through lead system on a daily basis
  • Completion of all real estate forms involved in buying, selling, renting
  • Liaising & following-up with clients throughout the buying or selling process
  • Preparation of correspondence materials for client meetings, viewings
  • Preparation of Open House marketing materials
  • Administrative tasks such as filing, sorting, and photocopying

Computer Skills:

  • Stratus (MLS), WebForms, Realtor Link, GeoWarehouse, EasyOFFER.
  • Microsoft Word and Excel
  • Adobe Reader
  • Facebook, LinkedIn, Instagram, Twitter


  • Must have a thorough understanding of OREA forms and general/common office paperwork (appointment information forms, ordering signs, listing/BRA, lease packages, etc.).
  • High aptitude for numbers and working with numbers
  • Superior Communications skills (written/verbal)
  • Ability to proof brochures, write correspondence, handle inquiries
  • Extremely strong inter-personal and customer service skills
  • Ability to multi-task and juggle many priorities
  • A willingness to become licensed as a Real Estate Professional
  • Having a car is a definite asset

Indeed - 21 months ago - save job
About this company
Business Artistree is the marriage of two of my favourite subjects: Business and Artistry. Perhaps opposites do attract with business being...