Office Assistant
Brevitas Consulting Inc. - Toronto, ON

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Brevitas Consulting Inc. is dedicated to helping organizations achieve tangible results and lasting improvements via successful project delivery, continuous process improvement and effective management of change. We serve businesses in a wide range of industries including Pharmaceuticals, Food & Beverage, Chemicals, and Information Technology.

We require a capable Office Assistant for the firm partner in North York, ON. You will start PART TIME, but gradually move into a FULL TIME status (upon a satisfactory assessment of your job performance after 3 months). You will be working at the reception and represent Brevitas as the first point of contact in a friendly and professional manner, greeting clients with the best possible service. To be successful in this role, you must possess following skills: attention to details, organized, proactive, and ability to learn from your team and your manager.
Responsibilities:

(I) Assist in Office Administration

  • Greet and direct all visitors, answer/direct all telephone calls, and deal with clients’ inquiries on the phone, via email correspondences and/or face to face communication
  • Ensure that main reception maintains professional decorum at all times
  • Log, sort, distribute and send mails
  • Maintain and order office supplies
  • Coordinate and communicate office activities to the internal staff
  • Liaise with the internal staff to obtain progress update for special projects
  • Assist managers in organizing staff events/meetings
  • Perform administrative tasks such as filing reports, correspondence and other sensitive material
  • Assist managers and team members in project initiatives to achieve firm objectives
  • Occassional travel to our client and associate sites in GTA is required

(II) Assist in Financial Function

  • Collect timesheets from consultants and raise appropriate invoices to client
  • Assist in Accounts Payable / Accounts Receivable and follow up with customers and vendors as needed to expedite order processing
  • Deposit checks received from the clients
  • Receive and file incoming payments and review for accuracy

(III) Qualifications:

  • 3 to 5 years of experience in a similar role
  • Possessing professional image and positive attitude
  • Fluent in the English language (both oral and written)
  • Conversational Mandarin and/or Cantonese will be an asset
  • Strong organizational skills and attention to detail
  • Strong relationship-building ability, proactive, and resourceful
  • Be flexible to work on a wide variety of projects, tasks and assignments
  • Pleasant and energetic personality being able to build rapport with people with diverse background
  • Strong computer skills including - Microsoft Outlook, Word, PowerPoint and Excel
  • Proactive and ability to work well with team and independently with minimal supervision

If you have a mature attitude, enjoy working in a small, friendly atmosphere and possess the above qualifications, then please send us your most recent resume in MSWord or pdf format to the e-mail address specified with following details in E-mail's subject line Office Assistant: FIRST NAME, LAST NAME (**Please also indicate your desired hourly rate - $/hr - in your application**)

Resumes will be reviewed and only qualified candidates will be contacted for interview. Thank you for your interest.

Please visit our company website at www.brevitasconsulting.com


Indeed - 21 months ago - save job - block
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