Sales / Office Assistant
Book4Time - Richmond Hill, ON

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Book4Time is a leading provider of cloud-based Spa business management software to the health, wellness and hospitality industry.

We are looking for a well-organized, technology savvy executive and office assistant who thrives in a fast-paced environment, is self-driven, welcomes new challenges and opportunities for personal and professional growth.


  • Prepare weekly reports on sales performance and other department metrics for executive team using Excel and
  • Provide administrative support to sales team, assisting with updating leads and contacts information in Salesforce.
  • Participate in weekly sales meetings, taking key notes and distributing action items to team members.
  • Answer and screen CEO’s calls; follow-up on correspondence and schedule meeting as required.
  • Support CEO with special projects, including research with sourcing information, suppliers and products for internal use.


  • Coordinate and book travel arrangements, flights and hotel for all department travels to clients and events.
  • Provide general reception coverage during business hours, greet and sign-in /out all visitors to office.
  • Manage and support all office equipment and facilities; phone system, printers, scanners, security system, property maintenance issues and general tidiness of office.
  • Receive and distribute mail, courier deliveries; office and kitchen supplies, filing and updating records, lunch catering and other general administrative duties as assigned.


  • Must have excellent English communications skills, written and oral.
  • Outgoing personality, strong work ethics and people skills.
  • Strong organization and presentation skills.
  • Natural ability to multi-task, prioritize work and meet deadlines.
  • Mid to advance level skills in Word, Excel, Powerpoint and
  • Well versed in usage of latest technologies, Google, Gmail etc.
  • University or college degree in business administration or marketing.

To apply for this position please submit your resume and cover letter with salary expectations. To learn more about Book4Time visit