Book4Time is a leading provider of cloud-based Spa business management software to the health, wellness and hospitality industry.
We are looking for a well-organized, technology savvy executive and office assistant who thrives in a fast-paced environment, is self-driven, welcomes new challenges and opportunities for personal and professional growth.
- Prepare weekly reports on sales performance and other department metrics for executive team using Excel and Salesforce.com.
- Provide administrative support to sales team, assisting with updating leads and contacts information in Salesforce.
- Participate in weekly sales meetings, taking key notes and distributing action items to team members.
- Answer and screen CEO’s calls; follow-up on correspondence and schedule meeting as required.
- Support CEO with special projects, including research with sourcing information, suppliers and products for internal use.
- Coordinate and book travel arrangements, flights and hotel for all department travels to clients and events.
- Provide general reception coverage during business hours, greet and sign-in /out all visitors to office.
- Manage and support all office equipment and facilities; phone system, printers, scanners, security system, property maintenance issues and general tidiness of office.
- Receive and distribute mail, courier deliveries; office and kitchen supplies, filing and updating records, lunch catering and other general administrative duties as assigned.
- Must have excellent English communications skills, written and oral.
- Outgoing personality, strong work ethics and people skills.
- Strong organization and presentation skills.
- Natural ability to multi-task, prioritize work and meet deadlines.
- Mid to advance level skills in Word, Excel, Powerpoint and Salesforce.com
- Well versed in usage of latest technologies, Google, Gmail etc.
- University or college degree in business administration or marketing.
To apply for this position please submit your resume and cover letter with salary expectations. To learn more about Book4Time visit www.book4time.com.
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