Legal Assistant (Part-time)
Beyond Rewards Inc. on behalf of client - Guelph, ON

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Our Client is looking for a Part-Time Legal Assistant to work out of their Guelph Office. The Part-Time Legal Assistant will be responsible for dealing with all files, as well as doing the bookkeeping and cheque reconciliations among other administrative tasks. This position will also be expected to prepare files, letters and legal documents as well as handling reporting letters for all real estate deals. The Legal Assistant will be charged with dealing with Articles of Incorporation and Director and Shareholder resolutions. This position will also be expected to act as a witness in signing legal documents. This is a small company, but fast-paced with many learning opportunities!

Key Accountabilities and Responsibilities:

- Prepare promissory notes and draw up Wills, Mortgages and other legal documents
- Witness and certify the validity of signatures on documents
- File organization and management including filing the hard copy and electronic data
- Administer all business number records (GST/HST/PST/Corporate Tax, etc.)
- Handle real estate files from beginning to end
- Preparation of files, letters and legal documents
- Reporting letters for all real estate deals
- Arrange probates and administer estates
- Organizing and expediting the flow of work through the practice, initiating any follow-up as necessary
- Draft contracts as requested
- Transcribing and typing legal documents and correspondence
- Liaise between legal professionals and various groups and clients at all levels
- Working proactively in day to day support of practice
- Supporting practice in monitoring billing matters and undertaking of administrative tasks
- Compile and organize transactions/closing books with minimal direction


- Legal Administrative Assistant diploma required
- Experience as a legal administrative assistant considered an asset
- Experience utilizing QuickBooks Accounting Software
- Experience working with Wills and Power of Attorney, Estates, Real Estate Transactions and Business Law is considered an asset
- Experience preparing mortgage documents
- Experience reporting to clients and banks
- Previous knowledge of Real Estate documents
- Knowledge of Corporate transaction documents
- Proven analytical abilities, problem solving skills and decision making abilities
- Good keyboard and typing skills are required
- Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong written, oral and verbal communication skills
- Ability to multi-task within a fast-paced environment
- Strong organizational and administrative skill
- Thorough, conscientious and strong proofreading skills

We thank all applicants for their interest in the position, but only those selected for an interview will be contacted.

Please include resume and cover letter in your application.

Job Posting Close Date: November 14, at Noon.

About this company
Since 1989, Beyond Rewards has been an industry leader in the Human Resources field. Specializing in Human Resource Consulting,...