Office/Project Assistant
Brevitas Consulting Inc - Toronto, ON

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Brevitas Consulting Inc. is dedicated to helping organizations achieve tangible results and lasting improvements via successful project delivery, continuous process improvement and effective management of change. We serve businesses in a wide range of industries including Pharmaceuticals, Food & Beverage, Chemicals, and Information Technology.

Currently we are looking for highly motivated and energetic individual to join our team as a Office/Project Assistant (CONTRACT position) in the Greater Toronto Area. This is a great opportunity to grow with us. Our employees thrive in a supportive and challenging work environment in which highly-skilled individuals work hard, respect one another and have fun. This role reports to the Director of Engineering in the client organization, providing a variety of administrative services to support training and technical support to the engineering department.

1. Provide scheduling and tracking support for training program

  • Work with platform leads and team members to create training requirements
  • Scheduling and coordinating technical training courses based on competency gaps identified and managing all coordination activities including the logistics of hosting the program
  • Work with individuals in the team to develop their training plans and meet on a regular basis to track their development
  • Administer Learning & Development logs
  • Schedule dates for all future training sessions
  • Help director in development of program budget and track program expenses

2. Provide project coordination support

  • Prepare for and coordinate project team status meetings and facilitate working groups
  • Support the project leader in project management activities as required.
  • Create project status reports, tables, spreadsheets, logs, project plans, financials and presentations

3. Provide administration support

  • Coordinate communication messages and information to managers and employees
  • Prepare, letters and other correspondence, reports, presentations and spread sheets


  • Previous experience (3 to 5 years) in an industrial environment, supporting a team of 20 engineers, technical resources for a department would be a considered a very strong asset in the selection process
  • Demonstrate ability to effectively communicate ideas and actions to all levels of the organization
  • Strong skills in organization, time management, work prioritization and attention to detail (This role requires a high level of professionalism and ethics as you will be dealing with sensitive information)
  • Ability to work in fast paced, challenging environment obviously with strong coaching
  • Strong interpersonal skills and flexibility to modify approach to achieve project/program objectives
  • Excellent problem solving and troubleshooting abilities
  • Possessing professional image and positive attitude
  • Be flexible to work on a wide variety of projects, tasks and assignments
  • Strong computer skills including - Microsoft Outlook, Word, Powerpoint and Excel
  • Strong relationship-building ability, proactive, and resourceful
  • Proactive and ability to work well with team and independently with minimal supervision

1. Business Administration Diploma or a Bachelor’s Degree in Science, Commerce or Arts
2. High level of familiarity with MS Office package

E-mail your resume in MSWord format or pdf format to specified email address with following details in E-mail's subject line: Office/Project Administrator : FIRST NAME, LAST NAME

We thank all applicants in advance; however, we will only contact the candidates whose qualifications match closely to the job requirements. This is a junior/intermediate role, please don't apply if experience is more than 6 years.

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