Marketing & Administrative Coordinator
BCCC Enterprises - Surrey, BC

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BCCCENT – LEXXON Training
Surrey – Lower Mainland, BC

BCCC Enterprises Inc. is a Management Services Company providing specialized services to a number of organizations including Lexxon Training. Located in Surrey, BC, this position will provide marketing, communication and administrative support services. For more details on Lexxon Training visit: Lexxon.ca

Reporting to the Manager, Learning and Development & VP Marketing, the successful candidate will provide: marketing support for corporate websites, promotional events and sales materials, and support training related administrative services.

With a proactive and ‘make it happen’ approach, the Marketing & Administrative Coordinator will focus in these two primary areas:

Marketing and Communication Services

  • Manage the updates to public websites (Lexxon. Kinetic, BCCCENT and Commissionaires BC)
  • Manage updates of Commissionaires BC’s intranet in liaison with staff members and Manager Executive Services
  • Provide support to Lexxon training, formatting and proofing PPTs, proposals, training materials and other externally facing deliverables
  • Manage collateral updates for all businesses (Lexxon. Kinetic, BCCCENT and Commissionaires BC)
  • Source and purchase promotional items for all businesses
  • Provide tradeshow attendance support for all businesses
  • Provide advertising support (insertion orders, art production delivery, schedules) for all businesses

Administrative Services

  • Provide general administrative, reception and office management assistance and support
  • Maintain the training calendar for Surrey, Kelowna and B2B off site training on master calendar and public website
  • Book and notify all relevant parties for training sessions (students, facilitators, contractors)
  • Ensure all training venues, equipment, catering and other requirements are arranged in advance of training including training materials and room set up
  • Maintain a stock of current training materials
  • Forward pre-course information and training materials to internal and external customers
  • Manage registration of training participants for B2C courses
  • Collect and track training evaluation forms
  • Liaise with external agencies to refer and coordinate student requests to complete program requirements
  • Ensure data is provided to AR for billing and invoicing and maintain training revenue spreadsheet
  • Schedule exams and ensure compliance with all exam requirements with external regulators (JIBC and ProSafe)
  • Recommend and action opportunities to streamline or improve work processes
  • Assist in the delivery of training sessions at a basic/administrative level if required
  • Direct sales leads received by email or telephone to Sales Team
  • Follow up on sales leads for B2C courses, registering participants including arranging receipt of payment in advance of course start date
  • Support Sales by tracking sales and prospects and producing monthly pipeline
  • Proactive in making sales calls as requested
  • Provide back up support for Manager Learning and Development, ID services and uniform management, as required

Required Qualifications, Skills and Competencies:

  • University degree or College Diploma in Business, Administration, Marketing or Communications or equivalent education and experience
  • Minimum 2 years experience in an office environment
  • Able to prioritize, multi-task, and meet deadlines within a dynamic work environment
  • Excellent customer service skills
  • High level of accuracy and attention to detail
  • Ability to maintain secure and confidential information
  • Ability to work within a collaborative team oriented environment
  • Able to think logically, analyze information and effectively problem solve
  • Capable of being security cleared by Federal Departments/Agencies
  • No criminal record

Technical Skills:

  • Intermediate Microsoft Office Suite (Outlook, Excel, Word and Power Point)
  • Ability to learn workforce scheduling system
  • 50 WPM accurate word processing
  • Competent in WordPress and Expression Engine CMS (or equivalent) and/or willing to learn
  • Experience in conducting market research
  • Experience with copy writing, editing, proofreading
  • Knowledge and experience using social media tools

How to Apply
If you are interested in this exciting opportunity and want to build your career in an entrepreneurial organization, apply now! Submit your resume and cover letter by April 29th, 2013 quoting “MARCOM” in the subject line.

We appreciate the interest of all applicants however only those considered for an interview will be contacted. No phone calls or emails please.


Indeed - 16 months ago - save job - block
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About this company
BCCC Enterprises Inc. is a Management Services Company providing specialized services to a number of organizations including Lexxon...