GENERAL NATURE & SCOPE OF WORK
Under general direction and supervision of the President, the Property Manager (PM) is responsible for oversight of commercial, industrial and retail assets within the company portfolio, ensuring compliance with financial, contractual and legal requirements. The PM provides oversight of all property management functions including: leasing, operations, tenant relations, budgeting and administration.
-Oversee and coordinate day-to-day operational management of each property
-Act as the point person for all properties in the portfolio. Resolve tenant and property issues.
-Supervise and review performance of operational, and administrative support staff
-Manage capital projects, tenant improvement projects at each property
-Manage preventative maintenance programs at each property
-Supervise and review all items pertaining to third-party involvement with the asset, including: contractors, trades, and suppliers
-Attend property management meetings
-Conduct regular site inspections for each property
-Physical condition of each property: Meet company requirements and other specific goals identified in the business plan
-Coordinate and conduct all leasing activities and transactions
-Implement and maintain a leasing marketing strategy
-Conduct all leasing transactions, negotiations and deals
-Manage leasing administration and perform due diligence
-Existing and prospective tenant engagement, communications; and coordination with operations and accounting departments.
FINANCIAL and ADMINISTRATION
-Annual asset business plan for each property: Each year, prepare annual business plan for strategies, financial goals, and physical condition; including the budget and capital expenditure expectations.
-Financial results for each property: Achieve targeted results consistent with the approved annual asset business plan and budget.
-Internal reporting: Maintain and keep current all required internal periodic reports and keep the management system up to date on each property
-Prepare leasing reporting, past year’s performance and next year’s Business Plan
-Prepare interim and annual performance reports and information as required
KNOWLEDGE, SKILLS & ABILITIES
- Property management /operations and practices
- Construction, trades, building envelope, electrical/mechanical systems
- Accepted methodologies for budgeting; risk management; cash disbursement policies and procedures
- Employee management practices
- Leasing – industrial, commercial and retail
- Proficient in speaking and writing in English
- Superior writing, communication skills and attention to detail
- Strong analytical skills for financial and industry data
- Excellent negotiation experience and skills
- Strong organization skills
- Proficient in the use of personal computers and related software applications for property and accounting management
- Excellent interpersonal skills for establishing and maintaining effective working relationships with tenants, employees, trades/contractors, investors, property management companies, community members and other business stakeholders
- Make contractual and expenditure decisions within corporate guidelines
Read and interpret financial statements; read, interpret, and comment on legal documents
- Develop, prepare and manage budgets as well understand and interpret proformas
- Manage sensitive information and transactions
- Manage day-to-day operations of all properties in portfolio
- Maintain flexibility in operating and focusing on multiple projects in a manner that is sensitive to deadlines and changing priorities
- Proficiently work with spreadsheet software and Microsoft Office
- Manage, direct and supervise staff and third-party contractors
EDUCATION & EXPERIENCE
A combination of education/training, related experience and achievement of designation is required as follows:
- 5 or more years direct experience in property management with experience in industrial/office and retail real estate required and
- CPM designation preferred
- Real estate license an asset
- Education and/or training in related fields
PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
- Work is performed primarily in an office environment under pressure and requires the ability to quickly adjust to changing priorities and demands
- While performing the duties of this job, the employee is frequently required to sit and use a keyboard
- Regular travel by various modes of private and commercial transportation within the Ontario region is required
- Car and G-class driver’s license is required
- Must be physically capable of lifting, bending, climbing, standing and walking, especially pertaining to inspection of buildings where navigation of stairs, crawl spaces, basements, utility spaces and roofs, etc. may be required
The statements contained in this job description reflect general details describing the principle functions, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.
Salary $55-$70k depending upon experience; and benefits (50% employer contribution).