Bilingual Executive Assistant
B2B BANK - Toronto, ON

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As an organization, B2B Bank has gone through a number of significant changes over the last two decades. And through it all, we've remained proudly 100% Canadian, independently driven and fiercely dedicated to our clients.
B2B Bank is a Schedule I Canadian bank that serves a network of some 22,000 financial professionals across key business verticals including: financial advisors and their dealerships; deposit and mortgage brokers and their firms; mutual fund and insurance manufacturers; MFDA and IIROC members. We offer high-quality products with competitive pricing and exceptional service across all lines of business including investment and RRSP loans, broker deposits, broker mortgages and self-directed and banking accounts. Growth and innovation have defined our company. And today, B2B Bank leads the way in providing integrated financial solutions to the Canadian business community.


The Bilingual (English/French) Executive Assistant is responsible for providing administrative support to the Vice President & CFO. The successful candidate will have previous experience in an Executive Assistant capacity supporting senior executives.

Responsibilities include:

Acts as the first-point-of-contact, and assess and address the importance and urgency of situations, or alerts the Vice President as appropriate.

Manages the Vice President's calendar, coordinates meetings, conference calls, travel arrangements, and special events.

Prepares the Vice President for meetings including compiling information and debriefing the Executive on pertinent information.

Proactively prepares time-sensitive, confidential materials e.g. meeting agendas, reports, spreadsheets, documents and correspondence, using PowerPoint, Word & Excel.

Drafting of correspondence with limited verbal or written instruction.

Set up and manage filing of documents.

Monitors operational budget, manages expense accounts and ensures invoices are tracked accurately and paid on a timely basis.

Liaise with direct reports, cross-functional areas and external partners to conduct business in an efficient and effective manner

Participates in special projects and handle other administrative office duties.


Post-secondary degree or diploma, combined with a minimum of 5 years administrative experience supporting a Senior Executive with an ever-changing schedule.

Bilingual (French/English) verbal and written communication skills are required for the role.

Experience working in a fast-paced environment with multiple priorities.

Advanced Level PC skills (MS Office: Excel, Word, Powerpoint).

Experience analyzing metrics and preparing reports.

Well-organized, able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines.

Effective interpersonal and customer service skills with the ability to interact with individuals at all levels.

We welcome and encourage applications from individuals from all groups, including aboriginal, women, visible minorities, and persons with disabilities, regardless of race, ethnicity, sexual orientation, creed, family status, national origin, age and gender.

Qualified candidates will be contacted.
No unsolicited Agency referrals please.

Please apply directly online