Mandate:
The position of the Accounts Payable & Accounts Receivable clerk is to be responsible for invoicing and collecting payments, processing payments of invoices and expense reports and other general accounting duties as necessary.

Accounts Receivable Clerk:
1. Adhere to all Aura XM processes and policies accurately and efficiently
2. Assist in development and implementation of new and ad hoc reports as required by the business
3. Maintain the integrity of OE and AR modules all supplier invoices in accounting system balance sub-ledger to General ledger monthly
4. Responsible for reviewing, coding and reconciling invoices with Sage CRM
5. Identify and drive the resolution of discrepancies and reconciliation issues within AR
6. Prepare monthly and quarterly sales report by account manager and gross margin report
7. Follow-up on any outstanding accounts, 31 days or over
8. Complete account reconciliations as required
9. Handle all customer inquiries with regards to the accounts payable and accounts receivable
10. Post and print invoices and provide copies to sales representatives and mail customer copies
11. Follow-up on deposit payments to ensure received in a timely manner
12. Create sales orders and proforma deposit invoices
13. Verify all supplier invoices, match to purchase order, G/L and job code and obtain approvals and input, post to AP system
14. Receive purchase orders within system to invoice and clear purchase order variance; ensure accurate reporting of outstanding PO and unbilled PO receipts
15. Process cheque runs on a monthly basis, ensure all accounts are paid on time, obtain signatures and mail on approval
16. Liaise with suppliers to ensure that accounts are reconciled to supplier statements and any balance forwards are accurate
17. Backup to purchasing administration when required
18. Process all credit card transactions post to sub-ledgers
19. Ensure the integrity of A/P & A/R sub-ledgers balance to G/L and post all batches to the G/L, close month end sub-ledgers by the 10th of each month
20. Ensure the maintenance of A/P and A/R filing system
21. Monitor daily on-line banking activity and cash position
22. Assist in the preparations of monthly financial reporting and year end
23. Reconcile and process all expense reports

Qualifications:

• 3 years of experience in a collections / financial role required
• Completion of college or university education in business/ accounting program
• Strong AR invoicing, customer service and collections experience
• Advanced computer skills, and are proficient with Microsoft Office
• Knowledge of AccPac an asset
• Excellent data entry and attention to detail
• Strong interpersonal skills
• Effective communication skills both written and verbal
• Excellent listening skills
• Able to demonstrate excellent customer focus
• Ability to problem-solve and work with minimal supervision
• Flexibility and willingness to work extended hours when/as required