Project Controls Manager
Arup - Toronto, ON

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We are currently seeking a Project Controls/Commercial Manager to join our Toronto Office to work on a diverse range of projects in Ontario and across Canada including significant PPP transportation and social infrastructure projects.

Job Overview:

The focus of this role is to provide strong commercial support to project managers, directors and business administrators. In particular in the areas of:

  • Financial management of projects
  • General commercial support on projects
  • Bid support
  • Training of staff in financial and commercial management of projects


Responsibilities for this role include but are not limited to:

  • Assisting Project Managers in implementation of project specific cost control processes to ensure project profitability and other commercial goals are met;
  • Bid and project budget estimation, resource planning, contract review and assessment;
  • Contributing to and organizing input for bid reviews;
  • Utilizing financial systems to review, monitor and analyze financial performance, project costs and other performance parameters, assist in determining corrective actions to address poor financial performance;
  • Tracking actuals against budgets, conduct variance analyses, carry out reporting of project financials and respond to queries from project teams and company executives on performance issues;
  • Applying for and managing job numbers;
  • Updating project forecasts on a regular basis to ensure current and accurate reporting of project performance;
  • Assisting in monitoring and managing scope changes; maintaining change and risk registers, issuing fee proposals and managing contract change orders;
  • Preparing and assisting to negotiate claims;
  • Overseeing collection, collation and review of timesheets of project team members;
  • Carrying out Earned Value reporting and cash flow forecasting and monitoring;
  • Overseeing preparation and issuing of monthly client invoices and monitor accounts receivable;
  • Contract administration including assisting in checking compliance with contract requirements, preparing various monthly client reports and deal with any project specific insurance requirements;
  • Sub-contractor management including assisting with commercial management of sub-contractors, preparing agreements, tracking costs, and reviewing invoices and payments;
  • Carrying out project financial close out and assist with client and sub consultants feedback and audits;
  • Supporting the firm’s compliance in maintaining ISO and OHSAS requirements
  • Involvement in the development and implementation of project management improvement programmes
  • Other relevant duties as required

Job Requirements:

The Qualified professional will have:

  • Bachelors Degree in related field;
  • Minimum of 8 years relevant experience in design or construction industry;
  • Commercial management background and experience in contractual matters preferred;
  • Ability to work under pressure, prioritize effectively and manage deadlines; highly organized;
  • Strong interpersonal and communication skills essential for team-based working;
  • Ability to relate and work well with people at all levels within the team and within the wider office, as well as externally with clients;
  • A proactive attitude and a willingness to take on additional responsibilities under own initiative;
  • Experience in the areas of budgeting, financial reporting, cost tracking;
  • Advanced knowledge of Excel, data manipulation and spreadsheet design to communicate results;
  • Experience in PowerPoint for report preparation desirable; and

Experience in project scheduling software.

About this company
Founded in 1946 with an initial focus on structural engineering, Arup first came to the world’s attention with the structural design of the...