Field Services Administrator - Maternity Leave
Arctic Arrow Power Line Group - Cranbrook, BC

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Arctic Arrow Powerline Group currently has an opening for a Field Services Administrator. This is a full time maternity leave position for a period of one year based our of our office in Cranbrook, BC.

The Field Services Administrator is responsible for a variety of tasks within the company.

Responsibilities:

· Collect, code and save all field timesheets .

· Manage all field employees vacation pay and banked time requests.

· Maintain the Payroll Summary spreadsheet sent to Head Office.

· Create and maintain SharePoint projects with job completion percentages and invoice numbers.

· Maintain project folders with cost and billing information – ensure project folders contain copies of all costs associated with the project.

· Create customer specific invoices based on client requirements.

· Ensure all costs are accounted for and are billed out accordingly.

· Request and receive purchase orders from various customers

· Scan and send head office all invoices with account code breakdowns

· Assist with entering materials into a database

· Review all third party billing to ensure it is coded and saved to the correct project.

· Filing all timesheets and invoices.

· Closing out projects once jobs are complete and reviewing billing breakdowns with project managers.

· Working with subcontractors and customers to ensure billing is correct.

· Working with head office to review monthly cost reports.

Qualifications:

The ideal candidate will have a High School Diploma plus some related business or other post-secondary courses/education from a recognized institution. 1 to 2 years in an administrative, receptionist or customer service role would be considered as asset. Excellent written, verbal and interpersonal skills are a must. You must be able to shift priorities to reach varying deadlines, and have a very strong functional knowledge of Microsoft Word, Excel, Access and PowerPoint. In this role, you will be dealing with all levels of staff within different functional areas of the company


Indeed - 11 months ago - save job - block
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