Appleton & Associates International Lawyers - Toronto, ON

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The Document Specialist is primarily responsible to the timely turnaround of documents; prepares documents, edits and creates templates with speed and accuracy. They are responsible for negotiating deadlines and prioritizing production; coordinate workflow, monitor long-term and on-going assignments, ensure timely completion of documents, and ensure proper workflow procedures are followed.
Job Requirements:

  • Expert knowledge in Word 2007, Excel 2007, and PowerPoint 2007;
  • 2 years + work experience in a similar role in a fast paced environment
  • Provide timely and accurate document processing support (memos, pleadings, articles) to Managing Partner and Lawyers utilizing client standards and formats
  • Edits, proofreads, spell checks and corrects all types of documents.
  • Creates mail merges, charts, graphs, tables, etc.
  • Creates templates
  • Detail oriented; ability to produce accurate work product during tight deadlines
  • Maintain thorough knowledge of all firm-supported software packages in order to provide maximum support
  • Assist other staff members with software-related questions.
  • Strong communication skills
  • Exemplary writing and grammar skills
  • Flexibility in working overtime
  • Excellent customer service and professionalism
  • Superior organizational skills
  • Effective use of firm-supported software packages to create and produce legal documents
  • Team Spirit
  • Working knowledge of windows applications, including e-mail and document management systems; intermediate hardware/software troubleshooting skills
  • Candidates must possess a proactive, forward thinking and ‘hands-on’ attitude.