Bookkeeping / Account Receivable/Payable Clerk
Alliance of Clinical Evaluators - Hamilton, ON

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Part time leading to Full time



Accounts Receivable
-Maintains systematic, accurate, and timely processing of all accounts receivable including, but not limited to, invoicing, posting payments, processing deposits, and preparing credit memos
-If applicable, ensures all invoicing is billed in accordance with company practices and client contract agreements. Performs any follow-up on bills not received in a timely manner to decrease invoicing delays
-Researches and responds to inquiries from clients regarding payment issues, outstanding invoices, and invoice inquiries

Accounts Payable:
-Maintains systematic, accurate, and timely processing of all accounts payable including, but not limited to, vendor invoicing, and vendor payment
-Identifies and investigates any issues with provider bills and obtains mutual resolution of discrepancies
-Obtains approval on all vendor bills according to company policy and ensures timely payment of all vendor bills
-Reports any unresolved disputes with vendors to management for resolution.

General Duties:
-Prepares and ensures accurate timely completion of month end, quarterly and year end reporting requirements
-Ensures the confidentiality and security of all financial files
-Performs a variety of clerical duties including, but not limited to, answering telephone inquiries, taking messages, filing, scanning and photocopying
-Perform other duties as assigned


-Working knowledge of IME's an asset
-College diploma or equivalent required. A minimum of 4 year on the job experience in accounts receivable/payable required
-Bookkeeping knowledge an asset
-Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals, fractions, hours & minutes, and possess the ability to compute rates and percentages
-Must be knowledgeable in multiple software programs, including, but not limited to, QUICKBOOKS, Microsoft Word, Outlook, Excel, and the Internet
-Ability to follow instructions and respond to managements' directions accurately
-Demonstrates a high level of accuracy in preparing and entering financial information. Looks for ways to improve and promote quality and monitors own work to ensure quality is met
-Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed
-Must be able to work independently, prioritize work activities and use time efficiently
-Must be able to maintain confidentiality
-Must be able to stay focused and concentrate under normal or heavy distractions
-Must be able to work well under pressure and or strict deadlines
-Must be able to demonstrate and promote a positive team-oriented environment
-The ability to manage and direct change, delays, or unexpected events appropriately
-Demonstrates reliability and abides by the company attendance policy
-Must maintain a professional and clean appearance at all times consistent with company standards
-Ability to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar
-Ability to respond appropriately and professionally to all inquiries or complaints from customers, regulatory agencies, upper management, and/or members of the business community.