Administrative Assistant - Clinical and Environmental Supports
Alexandra Hospital, Ingersoll - Ingersoll, ON

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Your partner providing quality care, every day

Alexandra Hospital, Ingersoll has a vacancy for the following position:

Administrative Assistant for Clinical and Environmental Supports
Permanent Part Time (22.5 hours / week)


Reporting to the Director - Clinical and Environmental Supports, the Administrative Assistant is a dynamic role that includes multiple priorities with an emphasis on scheduling and payroll. We are seeking a highly motivated individual who is able to prioritize in a fast paced environment to meet deadlines. This is a permanent part time role of 22.5 hours per week with Monday being a mandatory work day.

- Gain a solid understanding of the CAW, IUOE and OPSEU Collective Agreements and follow provisions in regards to scheduling and payroll
- Develop and revise new schedule(s) for all areas within the Clinical and Environmental Supports portfolio
- Review and approve requests for vacation, leaves of absence, bereavement, etc.
- Replace staff by conducting call ins as applicable
- Inputting and coding information in the payroll system
- Monitor bi-weekly reports received from Payroll and Benefits
- Monitor and maintain accurate records of all employees hours worked, illness, vacation, leave of absences, etc.
- Prepare and distribute materials for meetings including agendas, minutes, support documentation
- Maintain education records - annual verification and Maintenance of Professional Designation – Laboratory, Diagnostic Imaging
- Other administrative support work for the Director - Clinical and Environmental Supports as required
- Promote a culture of safety within the organization.
- Support and promote a culture of zero tolerance for violence and harassment in the workplace.


- Completion of grade 12 or equivalent
- Post-Secondary training in office management/administration
- Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Scheduling and Payroll experience
- Demonstrated proficiency in documentation, writing, decision-making and accuracy
- Practical knowledge of social media would be considered an asset
- Medical terminology course would be an asset would be considered an asset
- Experience in a healthcare provider setting would be considered an asset


The successful candidate will possess the following skills and core competencies:
- The ability to participate and contribute as a team member.
- The ability to coordinate multiple priorities and adapt to changing priorities.
- The ability to meet deadlines.
- The ability to promote and maintain open communication and relationships amongst departments, staff, medical staff, volunteers.
- Highly motivated with excellent interpersonal skills
- A willingness to take initiative and an interest in self-improvement and experiential learning.

If you meet the above qualifications and are interested in applying for the above position, forward a resume detailing education and experience to:

Fax: 519-485-9606
Human Resources
Alexandra Hospital, Ingersoll
29 Noxon Street
Ingersoll ON, N5C 3V6

Although we appreciate the interest of all candidates, only those selected for interview will be contacted. Deadline for applications – February 8, 2013