Program Coordinator, Finance/HR
Toward Optimized Practice/Alberta Medical Association - Edmonton, AB

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Toward Optimized Practice provides practice improvement services and supports Alberta physicians and associated teams through an array of programs and services. TOP facilitates the use of evidence and best practice to improve access, continuity, reliability and safety in the care of patients.

The Alberta Medical Association (AMA), on behalf of Toward Optimized Practice (TOP) program, is currently recruiting for a full-time, temporary position of Program Coordinator, Finance. This position has the possibility of becoming permanent. The successful candidate will be self-motivated, with strong interpersonal and project management skills.

Toward Optimized Practice is administered by the AMA, and the AMA is the employer of record.

Learn more about TOP at

The Coordinator contributes to the effectiveness of TOP by managing complex and varied administrative responsibilities with minimal supervision. The position coordinates program administrative activities and projects, including the administration of grant funds, and supports the operations manager, program director, assistant director, staff and contractors in meeting the TOP mission, goals and objectives.

The Coordinator provides oversight and manages the allocation within TOP of funds from multiple grants; aligns activities (including salaries) to the operational budget or appropriate grant, monitors grant funds, prepares grant reports, tracks contracts and interfaces with the AMA accounting department for account reconciliation. The Coordinator supports human resources activities within the TOP office. The position will provide input to the Operations Manager on the potential impact of operational and grant funds on the overall TOP budget.

The successful candidate will have an undergraduate degree with seven to ten years of progressively senior administration, as well as extensive experience in managing grants and administering budgets within the public service.


  • Works in a professional and respectful manner with diverse groups of people, displaying integrity and independence.
  • Team oriented, proactive in relationships, adaptable, responsible and ethical.
  • Demonstrates excellent organizational and administrative abilities.
  • Ability to communicate in a compelling, clear and understandable manner both verbally and in writing.
  • Demonstrates discretion and the ability to handle confidential information.
  • Uses good judgment and discretion in anticipating, managing and planning activities, and in interpreting grant agreements with minimal direction.
  • Ability to work under pressure, handles multiple priorities, adapts to change and accommodates short timelines.
  • Must be able to thrive in an environment of uncertainty, understand a future vision, develop a plan and work to achieve the vision along with other members of the team.
  • Demonstrates above average financial and budgeting skills.
  • Ability to coordinate, analyze and compile results from financial data and other sources to prepare grant reports.
  • Ability to develop efficient and effective grant and contract management processes that align with AMA accounting practices and grant funder requirements, including allocating salaries by tracking to initiative/project budgets.
  • Possesses strong project management skills.
  • Possesses strong computer and technical skills including Microsoft Office
  • Has considerable initiative and decision making skills

Please submit a cover letter and resume, in confidence, on or before Monday, January 28 to:

Human Resources
Alberta Medical Association
12230 106 AVE NW
Edmonton AB T5N 3Z1
F 780.482.5445

Position will remain open untill suitable candidate is found. We thank all applicants, however only those selected for an interview will be contacted.

About this company
The Alberta Medical Association (AMA) is the official voice of the medical profession in Alberta. It stands as an advocate for its physician...