Office Administrator
Acropolis Organics - Toronto, ON

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Office Administrator
Acropolis Organics – Toronto, ON
A growing leader in the organic food industry is seeking an experienced office coordinator. We are looking for an energetic, self- starter who is committed to succeeding in a challenging role and can hit the ground running.

  • General Accounting, AP/AR, financial reports using Quickbooks
  • Maintain CRM database- File Maker & Sage
  • Answer phones and retrieve voicemail messages in a timely manner
  • Provide strong and consistent customer service to customers/vendors
  • Process customer orders and invoices- electronic and hard copy
  • Liaise with warehouse manager for product stock and deliveries
  • Assist with stock movement and inventory on occasion
  • Process payroll weekly and bi-weekly basis for employees and contractors
  • Manage the Company’s Demonstration team schedule and electronic/paper daily event calendar
  • Maintain electronic and hard copy filing system of office records
  • Participate in trade shows and travel for work when required
  • Maintain and replenish office supplies using cost-effective strategies
  • General IT trouble-shooting skills regarding faxes, printers, computers


  • 3 years minimum experience in an office management role
  • Advanced Microsoft office skills including excel, quickbooks, word
  • Advanced MAC skills including pages, numbers
  • Experience with CRM based software- filemaker and sage an asset
  • Accounting experience for A/R, A/P, payroll and commissions
  • * Experience trouble-shooting on computers, printers, faxes
  • Valid driver’s license

Degree or Diploma in Business Administration


  • Able to focus in a busy office environment
  • Excellent English verbal and written communication skills (French an asset)
  • Highly organized with advanced time management skills
  • Multitasking while paying attention to detail
  • A team player who can also work independently
  • Flexible schedule and willing to work when needed to succeed in the role
  • Able to contribute to general office environment with a positive attitude
  • Ability to learn fast and embrace challenges
  • Responsible, punctual, considerate, outgoing, professional, flexible

Some graphic design experience an asset

  • Prepare reports, e-blasts and newsletters for marketing purposes

If you are looking for a position that requires you to think on your feet, work hard and communicate well with a dynamic and passionate team, please send your cover letter and resume.
We thank all applicants however only those considered will be contacted.