Payroll & HR Administrator
APG (a division of Golf Town) - Vaughan, ON

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At Accolade Promotion Group (APG) we create connections for our clients' brands through the power of promotional merchandise. We are Canada's largest promotional products company, and the highest-ranking Canadian distributor.

Our people are passionate about designing and executing effective branded merchandise solutions. It is more than simply putting a logo on a product - it is understanding our clients' objectives, so we can create an innovation solution that will resonate with their target audience, and drive real results.

To learn more about our company please visit our website


This position is responsible for providing general HR administration/recruitment support and overseeing the day to day payroll, benefits, HRIS and recruitment administration. The position is responsible for preparing the payroll, ensuring compliance to accounting and audit procedures, and preparing remittances/journal entries and inputting data into various systems such as Payroll, HRIS and Benefits/RRSP Administration.


Administers Payroll & HRIS (20%)


  • Compiles, verifies and enters all payroll data for new hires, transfers, terminations and changes.
  • Reviews, inputs and uploads pay data files into web-based payroll system.
  • Performs manual calculations for applicable adjustments such as vacation, sick, bonus payments, commission payments, taxable benefits and special adjustments.
  • Records changes affecting net wages such as exemptions, insurance coverage, garnishments etc.
  • Answers questions regarding any payroll –related problems (ie. Pay, time/labour system hours, vacation, sick time accruals, changes to employee record etc.) and initiates corrective action.
  • Prepares and issues pay cheques/direct deposits.
  • Sets up associate self-service accounts within the payroll system as required and troubleshoots any issues with the access.
  • Prepares and distributes Record of Employment forms. Communicates with Services Canada and any other provincial agencies to confirm ROE information.
  • Prepares government remittances, journal entries and reconciliations.
  • Prepares monthly, quarterly and annual procedures such as year-end balancing and T4 preparation.
  • Assists with any issues/inquiries related to vacation/sick time and pay
  • Compiles bi-weekly Termination report
  • Provides assistance in identifying process/system improvement opportunities to increase efficiencies


  • Enters data into the web-based Human Resources Information System (HRIS)
  • Maintains all employment files
  • Prepare various reports on a monthly or quarterly basis
  • Assists in special projects related to the implementation of new HRIS modules and provides input into process improvement
  • Provides assistance in identifying process/system improvement opportunities to increase efficiencies

Coordinates/Administers Benefits/RRSP (10%)


  • Enrolls employees in the appropriate benefit plan and administers processes with various benefit providers
  • Maintain accurate records for the company benefit programs such as Group Benefits, WCB, etc.
  • Prepare and distribute communication material for various programs such as Group Benefits, Group Home and Auto, etc.
  • Ensures legislative compliance and completion of various government reporting and filings.
  • Answers inquiries from associates and external plan providers.


  • Handle enrollment and file upload to our provider on a biweekly basis
  • Assist with RRSP/DPSP updates and communications

Program Administration & Analytics (10%)

  • Work with HR Manager and Finance on all tasks related to the annual salary review and bonus payout process for APG from beginning to completion including data validation, calculation and communication.
  • Required to maintain historical and current records on compensation systems, surveys, long term incentive plans, and bonus plans.
  • Assist in Job evaluation administration, maintenance of Hay / Competency Database for newly evaluated positions. Development of new job descriptions and maintenance of revisions to existing job descriptions. This includes version control and maintenance of historical archives of all job descriptions.
  • Assist with deploying various surveys throughout the year to the organization.
  • Assist with the management of GT Cup points system including all backend administration, maintenance and employee inquiries
  • Performs additional related duties as required

HR Administration Support (60%)

  • Provide assistance with the administration and coordination of the recruitment process from start to end - activities will include: creation of job postings, resumes screening, bookings of interviews, communication of job offers to candidates, reference/background checks, coordinates submission of new hire paperwork via managers, creates new hire files, coordinates training plans/on boarding schedules for new hire and provides assistance with new hire orientations as required
  • Track and report recruiting activities including cost per hire, turnover rates, status of current openings etc.
  • Maintenance of recruitment tracker on a daily basis
  • Maintain the applicant tracking system and resume dbase
  • Ensure that Personnel files are up to date as per APG internal checklist requirements and in accordance with legislated requirements documents
  • Ensure intranet is kept up to date with HR policies, procedures, forms and additional HR related information as required
  • Performs exit interviews for resignations and updates organizational charts as required
  • Assists HR Manager with monitoring of JHSC compliance
  • Ensures employees are provided with required information, paperwork for LOA requests and assists with HR Manager’s RTW efforts
  • Responds to employment letter and verification requests
  • Identify process improvement opportunities to increase efficiencies in day to day HR administration
  • Assists with administration support related to quarterly VIA Strategy and monthly management meetings (ie. presentation slides, creation of agendas items, calendar invites)
  • Provides assistance in identifying process improvement opportunities to increase efficiencies
  • Assists with various special projects and additional related duties as required

Education, Certification & Experience:

  • College, university or post-secondary education required
  • Minimum of 1 -2 years of full cycle payroll experience, preferably using a web-based payroll system (such as Pay works, Ceridian or ADP) is a must PLUS benefits/compensation administration experience
  • Experience in HR Administration and/or Recruitment is an asset
  • Working towards or completed diploma in Human Resource Management and/or Payroll is an asset

Required Skills & Knowledge:

  • Basic accounting and analytical skills.
  • Well developed Computer Knowledge and experience with Excel, Word, Access and Outlook.
  • Knowledge of salary administration, compensation policies and practices
  • Positive, outgoing attitude with genuine customer service orientation.
  • Strong verbal communication skills (verbal and written).
  • Bilingualism (French / English) is an asset

Core Competencies

  • Detail Oriented
  • Time Management
  • Accountability and Dependability
  • Ethics and Integrity
  • Planning and Organizing * Mathematical Reasoning
  • Enforcing Laws, Rules and Regulations
  • Systems Administration
  • Communication
  • Problem Solving

**Application instructions**

Please submit your resume/cover letter attachments to the on-line application link below. Submission deadline is July 29, 2013.