Bilingual Reception/Admin Location: Vaughan,ON Hours: Full Time
Job Description Our Client located in Vaughan is currently looking for a Bilingual Reception/Admin Assistant to join their team.
36-40K
M-F Days
Permanent
Duties and Responsibilities:
Greets visitors including vendors, customers, and employees. Determines their needs and directs them to the appropriate contact.
Answers, screens and forwards incoming calls in a professional manner. Provides basic information to callers as required.
Manages various corporate email boxes. Responds to inquiries and/or forwards to appropriate contact.
Maintains office telephone and contact lists.
Maintains the reception area, televisions, kitchen, and photocopy / mail room.
Various administrative duties such as sorting and distributing incoming mail and/or faxes, preparing outgoing mail and/or courier packages.
Maintains files and records for each branch.
Books and prepares meeting rooms.
Orders and maintains washroom and kitchen supplies and cleanliness.
Orders food and beverages, serve coffee and clean up as required.
Assists the warehouse as needed.
Maintains the showroom which includes security devices, follow up showroom merchandising and display requests, liaising with suppliers for samples / appointments.
Arranges appointments and meetings for branch management staff.
Assists with Accounting duties such as UPS invoices, billing and distributing purchase orders.
Posts Birthday notices in cafeteria / kitchen.
Performs facilities and office equipment management. Liaise with GT Support Centre for equipment needs.
Orders office supplies, toner, stationary and business cards.
Books travel and meeting requirements and enters required details into calendar.
Completes expense reports.
Prepares presentations, reports and type correspondence as required.
Assists with faxes, photocopies, scans and e-mails.
Performs other general administrative responsibilities as assigned.
Required Qualifications
Bilingual (fluent in English and French - written and oral) is required.
Minimum of 1 to 3 years of experience as an administrative assistant.
Strong interpersonal, communication and presentations skills. Strong organizational skills and attention to detail.
Strong working knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
College diploma in administrative studies, sales or business or equivalent working experience within a B2B sales environment.
Strong customer service orientation.
Superior telephone manners and strong interpersonal skills.
Strong written and verbal skills to communicate with all levels of the organization and its executive team.
Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on.
Able to write simple correspondence, including memos, letters, etc.
