Bilingual French/English Receptionist

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Bilingual Reception/Admin
Location: Vaughan,ON
Hours: Full Time

Job Description
Our Client located in Vaughan is currently looking for a Bilingual Reception/Admin Assistant to join their team.

  • 36-40K
  • M-F Days
  • Permanent

Duties and Responsibilities:

  • Greets visitors including vendors, customers, and employees. Determines their needs and directs them to the appropriate contact.
  • Answers, screens and forwards incoming calls in a professional manner. Provides basic information to callers as required.
  • Manages various corporate email boxes. Responds to inquiries and/or forwards to appropriate contact.
  • Maintains office telephone and contact lists.
  • Maintains the reception area, televisions, kitchen, and photocopy / mail room.
  • Various administrative duties such as sorting and distributing incoming mail and/or faxes, preparing outgoing mail and/or courier packages.
  • Maintains files and records for each branch.
  • Books and prepares meeting rooms.
  • Orders and maintains washroom and kitchen supplies and cleanliness.
  • Orders food and beverages, serve coffee and clean up as required.
  • Assists the warehouse as needed.
  • Maintains the showroom which includes security devices, follow up showroom merchandising and display requests, liaising with suppliers for samples / appointments.
  • Arranges appointments and meetings for branch management staff.
  • Assists with Accounting duties such as UPS invoices, billing and distributing purchase orders.
  • Posts Birthday notices in cafeteria / kitchen.
  • Performs facilities and office equipment management. Liaise with GT Support Centre for equipment needs.
  • Orders office supplies, toner, stationary and business cards.
  • Books travel and meeting requirements and enters required details into calendar.
  • Completes expense reports.
  • Prepares presentations, reports and type correspondence as required.
  • Assists with faxes, photocopies, scans and e-mails.
  • Performs other general administrative responsibilities as assigned.

Required Qualifications

  • Bilingual (fluent in English and French - written and oral) is required.
  • Minimum of 1 to 3 years of experience as an administrative assistant.
  • Strong interpersonal, communication and presentations skills. Strong organizational skills and attention to detail.
  • Strong working knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
  • College diploma in administrative studies, sales or business or equivalent working experience within a B2B sales environment.
  • Strong customer service orientation.
  • Superior telephone manners and strong interpersonal skills.
  • Strong written and verbal skills to communicate with all levels of the organization and its executive team.
  • Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
  • Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on.
  • Able to write simple correspondence, including memos, letters, etc.