Temporary Administrative Assistant
A&A Trenching - Edmonton, AB

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Temporary Electrical & Deep Services – Administrative Assistant

Ensures the effective day-to-day operation of the office by providing professional and courteous administrative support to the Director – Underground Construction: Deep and Shallow Utilities and other staff members as required

Key Job Responsibilities Including Performance Expectations

Reception back-up
General office maintenance (ordering office supplies, water, cleaning supplies, etc.)
Filing, scanning, photocopying when required
First calls/permits (Scheduling, maintaining & following up on)
Invoicing for Electrical & Deep Services
Collections for Electrical & Deep Services
Reconciling the holdback account
Entering shop service orders at month end
Data Entry (Tracking pre-starts, Electrical time cards, Rental agreements, etc.)
Taking meeting minutes during operation’s meetings, office meetings, etc.
Assisting A/P with payables invoices (collecting backup, job information, etc.)
Posting and maintaining job ads online when required by HR
Creating project binders/foreman binders for upcoming projects
Tracking invoices & payments per project
Ordering material/scheduling pickups when required by project managers
Obtaining quotes (trucking, hotels, surveying, etc.) when required by project managers
Working closely with project managers, estimators, etc. on their projects and assisting in whatever way they need

Internal Contacts

All staff

External Contacts

Clients
Vendors

Educational/Technical Competencies

Post-secondary education in business or office administration an asset
2-3 years’ experience in a similar position
Experience taking and preparing minutes
Strong working knowledge of computers and proficiency with the Microsoft Office suite of products
Basic accounting/financial experience would be an asset (Experience with Great Plains)
Proficiency with the Internet and e-mail
Proficiency with office equipment

General/Personal Competencies

Professional; diplomatic with high degree of discretion
Flexible and able to manage multiple requirements in a fast-paced, changing environment
Excellent communication skills (both written and verbal)
Superior organizational skills
Detail oriented with a high degree of accuracy
Strong client service orientation
Good sense of humor and strong team player

Working Conditions

General office environment

Thank you for your interest in A&A Trenching.


Indeed - 9 months ago - save job - block
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