Administrative Coordinator
POSITION SUMMARY
416 Automation Inc. is seeking an enthusiastic individual to join our office management team. As a member of 416 Automation Inc., the successful candidate will perform general administrative tasks along with full cycle bookkeeping, payroll and other accounting responsibilities with professionalism and confidentiality.
RESPONSIBILITIES
Accounting and Payroll Administration

• Run weekly payroll for all employees
• Manage financial statements for multiple operations
• Send Invoices to customers on a scheduled basis
• Bank reconciliations
• Month end and year end reporting as required
• Inventory
• Accounts Payable
• Accounts Receivable
• Prepare, Review, and file government reporting including Payroll Remittance, WSIB, and HST filing

Administration and Business Support

• Support the team by managing their calendars, schedule travel and consolidating expenses
• Provide internal/external customer support
• Screen and direct calls
• Review and distribute any incoming email and correspondences
• Assist president with daily administrative tasks, manage property, office and shop maintenance as required

Purchasing, shipping and receiving

• Research product availability, price and delivery
• Provide formal Purchase Orders based on established quotation from vendors
• Trace shipments, check status of back orders and advise the engineering team on the delivery dates of items
• Schedule freight deliveries with various carriers (e.g. UPS, Fedex, & Purlator),
• Generate shipping documentation such as: NAFTA Letters, Commercial Invoices and Packing Slips
• Coordinate carrier pickups with manufacturing team as needed

REQUIREMENT

• 2-3 years progressive experience in an administrative support role
• College degree in business, secretarial studies or related field is highly preferred
• Intermediate knowledge in Quickbooks
• Excellent communication and interpersonal skills with a professional etiquette
• Superb organization and time-management skills
• Ability to work under pressure with multiple priorities
• Working intermediate knowledge of Word and Excel
• Excellent customer service skills
• Obtain a valid driver’s licence and vehicle to occasionally pick up parts from our local vendors