Operations Coordinator
3 Degrees Creative Resourcing - Toronto, ON

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3 Degrees is a boutique recruiting and consulting firm dedicated to the digital marketing, creative and communications professions. Within these specialties, we are a trusted partner for direct-hire, contract-to-hire, and freelance recruitment.

With our office located in the heart of downtown Toronto, we are an entrepreneurial and dynamic team that is constantly striving towards improving the quality of our corporate culture and individual achievement while maintaining our core values which include:
- Championing our client’s interests
- Doing the right thing
- Honesty and integrity
- Behaving fairly and equitably
- Rewarding Merit

We are seeking a bright and competent and Operations Coordinator to join us and act as the operational and administrative backbone of the organization.

Responsibilities of this job would include:

General Office Management – 20%
- Acting as the first point of contact for all in-office appointments, inbound queries and candidate applications
- Ordering/purchasing supplies, maintaining office infrastructure, organizing inbound and outbound mail
- Maintaining confidential employee HR files; tracking absences and employee vacations
- Liaising with and coordinating office cleaners/service techs/etc
- Planning and coordinating company events

Executive Support – 15%
- Working with the CEO to provide executive assistance whenever needed
- Managing his calendar, scheduling meetings and interviews
- Coordination of travel and dining arrangements

Sales/Recruitment Support – 15%
- Generating and tracking legal contracts for both subcontractors and clients
- Updating and maintaining the company CRM system
- Generating staff KPI reports

Bookkeeping – 30%
- Auditing and processing contractor timesheets
- Inputting vendor bills and client invoices, managing accounts payable and receivable, collections
- Updating and maintaining company expense reports
- Generating sales and revenue reports
- Helping with the coordination and filing of corporate taxes, HST payments, Fiscal Year End reports

Payroll Administration – 20%
- Processing the bi-weekly payroll for subcontractors and employees
- Calculating and submitting Source Deductions
- Managing confidential banking information

This role is perfect for you if you are:
- Independent, confident and professional
- Committed to your career path and dedicated to continuous growth and improvement
- Eager to learn about business operations
- Enthusiastic about ‘wearing many hats’ and becoming the ‘right arm’ of the company
- Looking to join a small, entrepreneurial team with direct mentorship from the CEO
- Comfortable taking a leadership role and making suggestions to improve business processes
- Calm under fire and able to navigate through situations with diplomacy and tact
- Honest, trustworthy and reliable

In order to succeed in this position, you must have:
- A Bachelor’s Degree from a recognized Canadian University
- 1 – 2 years of administrative or business operations experience
- Very strong organizational and time-management skills
- Very strong written and verbal communication skills
- Exceptional attention to detail and an intrinsic commitment to thoroughness and accuracy
- The ability to multi-task and meet deadlines
- The capacity to anticipate needs/problems and prioritize tasks accordingly
- Discretion and sensitivity to confidential information
- The ability to work effectively with minimal supervision
- Experience with QuickBooks and Payroll Software (such as ADP) would be considered an asset
- Experience working in a small office environment would be considered an asset

We thank all applicants for their interest in 3 Degrees, however only those being considered for an interview will be contacted.


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