Skip to main content
Upload your resume and easily apply to jobs on Indeed!

British Columbia Institute of Technology bcit jobs

Sort by: -
43 jobs

Job Post Details

Student Records Assistant - job post

British Columbia Institute of Technology (BCIT)
131 reviews
3700 Willingdon Ave, Burnaby, BC
$52,079–$56,133 a year - Temporary, Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Here’s how the job details align with your profile.

Pay

  • $52,079–$56,133 a year

Job type

  • Temporary
  • Full-time

Location

3700 Willingdon Ave, Burnaby, BC

Benefits
Pulled from the full job description

  • Dental care
  • Employee assistance program
  • Extended health care

Full job description

BCIT’s Registrar’s Office is seeking a temporary, full-time (1.0 FTE) Student Records Assistant.This position is responsible for assisting the Records Office in maintaining accurate and confidential records for full-time and part-time students, both in paper and in the Banner Student system. Responsible for daily processing of student and department requests that affect the student’s academic progression (registration, grading). Assists in solving student related problems. Corresponds with various internal departments and with students regarding their registration and academic records. This position also provides receptionist duties and responds to all in-person, telephone and email inquiries, sort mail and faxes and process address and name changes, assist in the preparation, printing and distribution of transcripts, assist with clerical needs of the department and ensure student information remains confidential.

Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:
  • Provide customer service to a high volume of in-person, telephone and email inquiries
  • Respond to inquiries using Banner student information system, Xtender Document Imaging, microfiche, student files and consultation with Records Officers and Supervisors.
  • Ensure FOIPOP regulations, BCIT and Student Records policies and procedures are adhered to.
  • Maintain and order suitable supplies of forms and information for the front counters.
  • Maintain and order office supplies as needed.
  • Run regular and rush official transcripts within the Student Records service standards and process the credit card payments
  • Collect, open and distribute mail to Student Records staff. Processed returned mail.
  • Maintain current knowledge of all BCIT Program/Course offerings, start/end dates, personnel and department locations, as well as current BCIT activities.
  • Assist Records Officers by undertaking the following processes: course credit requests; student verification letters; lawyer and collection agency requests; verification of enrolment forms, scholarship applications, processes part time studies student files for program approvals and certificate applications
  • Maintain filing systems for students and class registers
  • Prepare and maintain non electronic Transcripts of Achievement for full time and part time Vocational programs
  • Respond to enquiries from program areas and students and assists in solving student program issues
  • Maintain Student Records Procedures Manual
  • Assist in preparation for and participates with Convocation ceremonies. Proofs BCIT credential for accuracy
  • Assist with term end and term start activities. Emails correspondence to students regarding term end student status changes, and registration day term start information.
  • Undertakes related duties as assigned, consistent with the job grade of this position.

Qualifications
QUALIFICATIONS:

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:
  • Requires the equivalent of full secondary school plus additional specialized administrative training of 6 months in duration.


Experience:
  • Requires two years experience plus up to six months practical current experience on this and related jobs inside or outside the Institute

Software/Computer Application(s) and Expertise:
  • Must have working experience with a large student information system, preferably BCIT’s Student Records BANNER system and Microsoft Office, including Word and Excel.

Additional Information
Benefits – Why you’d love working with us
  • Competitive pay
  • Minimum of fifteen days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learningcourses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Salary Range
Salary Grade 5: $52,079 - $56,133 per annum.

Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.

Position Details

Posting Category
Administration

School/Service Area
RO Records

Campus Location
Burnaby campus

Bargaining Unit
BCGEU Support Staff

Job Status
Auxiliary in Temporary Appointment (BCGEU SS Only)

Full-Time/Part-Time
Full-Time

Number of Vacancies
1

Anticipated Start Date
04/02/2024

Anticipated End Date
03/31/2025

Competition Information

Competition Number
24B393

Competition Open Date
03/13/2024

Competition Close Date
03/23/2024

Open Until Filled?
No
Let Employers Find YouUpload Your Resume